Good file preparation makes review easier for both a solo artist and a purchasing team. The aim is to deliver one clear artwork package, preserve an editable source, and remove uncertainty about sides, revisions, and product options.
Keep a source file and a production export
Save the editable artwork as your master. Create a separate export for upload so accidental changes to the production file do not affect the source. Remove hidden sketches, notes, unused layers, and temporary guides from the export.
Before choosing a file format or technical setting, check the requirements shown on the current product page. Requirements can vary by product and option.
Review the artwork at the intended scale
Zooming in can hide problems that appear when the design is made smaller. View the artwork near its intended physical size and check the main silhouette, facial features, logo shapes, and text. If a detail is difficult to identify on screen at that scale, consider simplifying it.
Check the outer edge
Keep important details away from the edge of the design. Review narrow gaps, detached elements, and thin protrusions that may make the outline harder to understand. The goal is a readable shape with deliberate spacing.
Check text and orientation
Proofread every word and confirm the direction in which text should read. If the design has front and back artwork, create clearly labelled files or layers and state whether the sides should match or differ.
Organize versions before upload
Use filenames that communicate the project, design, side, and revision. For example, a team might use project-design-front-r03 and project-design-back-r03. Mark old exports as superseded instead of leaving several files with names such as final, final-new, and final-latest.
If several designs share the same product options, keep a spreadsheet or order sheet that maps each filename to its selected options and quantity.
Upload the clean final export
Open the uploaded file once more before submitting. Confirm that the correct revision was selected and that the visible content matches the source. Check the options on the product page at the same time; the file and the product configuration are one specification.
Review the final artwork before approval
Final artwork approval should be treated as a formal checkpoint. Compare the final artwork with the source, filename, and order sheet. Check:
- design and revision;
- front and back assignment;
- spelling and orientation;
- selected product options;
- quantity for each design; and
- the person authorized to approve.
Do not approve while stakeholder feedback is still open. Consolidate comments, confirm the final change set, and then complete the approval.
Allow time for production and transport
Production requires 10 business days after the order reaches the production stage. Transport time is separate and cannot be estimated precisely. Tracked Standard and Tracked Express may be available depending on destination. If the keychains are for an event, campaign, or store launch, include review time and transport contingency in the schedule.
Archive the approved package
Store the editable source, uploaded export, final artwork reference, selected options, and order date together. This package makes an exact reorder easier to identify and gives a team a clear starting point if the design is revised later.
When the file is ready, review available products in the clear acrylic keychain collection.